Letter for Contract Renewal

Letter for Contract Renewal-An employee contract appointment can be renewed if the Management of the company is satisfied with the employee’s contribution to the company. A contract renewal letter will be issued to the staff in a bid to retain the staff.

How To Write Contract renewal Letter

A contract renewal letter is written in a formal style. It should be brief and always straight to the point. Usually, the letter is written in a company’s letter head. The letter should contain the receiver’s name, date and address of the employee. The body of the letter should state in detail the duties or the new responsibilities assigned to the employees. If there’s any adjustment in the employee’s salary, it should also reflect on the letter.

Here are typical examples of a letter for contract renewal.

Letter for Contract Renewal

Date

To,

Name of the Employee / Recipient 

Complete Address

City, State and Zip Code

Dear Mr. S

Letter for Contract Renewal as Company Driver.

In line with your contract employment which expired 31st August, 2020, we hereby renew your employment by an offer of another one year contract as a Company Driver with effect from 1st September, 2021to 31st August, 2022 on the terms and conditions herein contained.

The terms and conditions of our initial contract agreement remain the same.

DUTIES AND RESPONSIBILITIES

Your new responsibilities shall include the following:

  1. To drive the company’s vehicle on official basis.
  2. To ensure that that any vehicle assigned to you is well kept at all times.
  3. To ensure that the vehicle is serviced as at when due.
  4. To ensure that the vehicle particulars are complete and up to date at every point in time.
  5. The company’s vehicle shall under no circumstance be used for commercial purpose.
  6. All other responsibilities as may be assigned to you by your immediate boss and/or the company’s management from time to time.

If the foregoing terms are acceptable to you please sign as indicated below.  

We welcome you to our company and hope that you will contribute your best to the growth and success of this organization.

For: Company Name        

Name: ______

Position: ____

Signature: ______

Date: _______

EMPLOYEE:

I accept this offer of employment in accordance with the terms and conditions herein contained. 

Sign: ______

Read: How to Write Job Contract Agreement Letter-Samples

                  

Letter for Contract Renewal as a Cleaner/Gardener

In line with the terms of your contract of employment which expired on the 4th April, 2020, we offer you another one year contract as a CLEANER/GARDNER in our Lagos office with effect from 5th April, 2021 to 4th April, 2022 on the terms and conditions as contained in our initial contract agreement.

Your new responsibilities shall among others include the following;

  1. Cleaning the office rooms including vacuum cleaning, desk, chairs, windows and office equipment.
  2. Ensure to respond to the staff members in case of any needs in relation to the job.
  3. Maintain and clean all cleaning equipment utilized.
  4. Ensure that flowers are trimmed, watered and the environment kept clean daily.
  5. Assists in loading, unloading and movement of furniture, equipment and office supplies.
  6. Perform variety of unskilled tasks.
  7. To ensure toilets and office required items and supplies (soap, towel) are cleaned and well organized.

If the foregoing terms are acceptable to you please sign as indicated below. 

For: Company Name

Name: ________

Position: ______

Signature: ______

Date: ________

EMPLOYEE:

I accept this offer of employment in accordance with the terms and conditions herein contained.

Sign_______

Read: Query Samples To a Staff-Internal Memo Examples

Letter for Contract Renewal as a House Keeper

With the terms of your contract employment with our company which expired on the 11th October, 2020, we offer you another one year contract as a House Keeper to the General Manager with effect from 12th October, 2021 to 11th October, 2022 on the terms and conditions as contained in your initial agreement with us.

DUTIES AND RESPONSIBILITIES.

Your new responsibilities shall among others include the following;

  1. Sweeping, Cleaning and dusting all areas of the house assigned to you by your immediate boss
  2. Washing dishes and cleaning the kitchen after meal preparations.
  3. Laundry  and Ironing
  4.  Scrubbing, mopping and keeping the toilets clean
  5. Attending to duties in all areas of the house assigned to you
  6. Every other house hold chores as assigned to you by your immediate boss.

If the foregoing terms are acceptable to you please sign as indicated below. 

For: Company Name

Name: __________

Position: _______

Signature: ______

Date: ______

EMPLOYEE:

I accept this offer of employment in accordance with the terms and conditions herein contained. 

Sign: ______

Read: Warning Internal Memo Examples

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