Employee warning letter for misconduct

Employee Warning Letter for Misconduct

Employee warning letter for misconduct-In a work environment, Warning memo can be given to a staff for unprofessional behavior. Employee warning letter for misconduct serves as a disciplinary measure to an employee whose conduct is against the company’s policy as stated in the employee’s handbook.

Below are some well composed employee warning letter for misconduct

Employee warning letter for misconduct

Internal Memo

To:       Staff Name (Designation)

From:   Human Resources Department.

CC:      MD, GM, TM, Admin Mgr.

Date:   October 13, 2021.

Subject: Employee warning letter for casual leave

You stated in your application request for three (3) days casual leave that you had been ill before you were transferred from NDIC Lagos to Head Office. You brought your application towards the close of work on 12th October, 2021 and excepted an unrealistic form of urgency from the Human Resources Manager for approval.

This simply implies that you had plans to visit the hospital or to take care of your health before your application date. The appropriate thing to do is inform the management ahead of time. A minimum of one day would have sufficed, if it was an emergency, which in this case is not.

our company follows a bureaucratic process for approvals. There is a chain of command for requests/approvals before authorization or otherwise gets to the applicant.

Henceforth, please ensure that a minimum of three (3) days’ notice should be given before submitting any application and/or request form and in emergency situations, one days’ notice. Failure to follow this process means your application will not be granted.

No staff is authorized to go on any form of leave without receiving an approval memo from the Human Resources Department. Please ensure you follow this procedure to avoid your application from not been approved/denied.

Kindly note that this serves as warning against future re-occurrence, as the Management will not tolerate unethical behavior in the workplace.

Thank you.

______                                                                                                      

Human Resources Manager                                   

Read: Query Samples To a Staff-Internal Memo Examples

Subject: Employee warning letter for wrong use of attendance register

Please be aware that it is very important you clock in at resumption time and clock out at the close of work for each day. If you register one time and did not follow procedure for the other, it affects the record of each employee on the data base and it reflects as if that individual did not come to work.

Please ensure you incorporate this procedure into your daily activity in the organization, as you can not avoid it, else disciplinary action will be taken against you. There will be no excuse tolerated, as this has been re-iterated and communicated in several memos on the use of biometrics.

Kindly note that this serves as warning against future re-occurrence, as the Management will not tolerate lateness, absenteeism, tardiness, and unethical behavior in the workplace.

In the advent of future occurrences, permission should be taken through the appropriate channel with the Human Resources Department, and you cannot take more than a certain number of permissions in a year which would be communicated shortly.

Thank you.

______                                                                

Human Resources Manager      

Read: Warning Internal Memo Examples

Subject: Employee warning letter for using company Internet for Unofficial business.

It has come to the attention of the Management that despite several memos and warnings (verbal and written) issued on the prohibition of the use of internet for personal use and live view of betting sites during working hours, you vehemently flout the rules and policies guiding Sageto Limited staff and workplace.

On 26th August, 2021 you were caught by your Head of Department on betting sites while using office computer during official working hours. You have been warned severally but failed to desist from this unprofessional/inappropriate misconduct.

Unfortunately, two days deduction shall be removed from your October salary.

Kindly note that this serves as deterrent and final warning against future re-occurrence, as the Management will not tolerate unethical behavior in the workplace. Refusal to comply after this warning will attract suspension of salary till further notice.

Thank you.

_______                                                                

Human Resources Manager

Read: Salary Deduction Memo Examples-Memo Format

Subject: Employee warning letter for negligence of duty

The above subject matter refers.

On 12th October, 2021, you were given a mandate to cut down branches of a tree at NNPC Site for the past two (2) weeks and you vehemently refused to execute the task.

This task was outsourced due to its urgent nature. The sum of Twenty-Five Thousand Naira Only (N25,000) was paid to the sub-contractor.

Please note, the sum of Twenty-Five Thousand Naira Only (N25,000) will be deducted from your salary for a period of three (3) months starting from October 2021.

Kindly note that this serves as warning against future re-occurrence, as the Management will not tolerate lateness, absenteeism, and/or unethical behavior in the workplace.

Thank you.

________                                                                                                    

Human Resources Manager                                   

Read: How To Write Internal Memo-Samples

Subject: Employee warning letter for being unaccountable for a stolen item

The above subject matter refers

Following the recent incident that occur on site (NNPC Pension Site) on the 4th February, 2021 involving the disappearance of 1no. of water pump. Management considers this an act of negligence in your part hence the sum of N12,000 will be deducted from your February, 2021 salary

Be informed that, should such incident happen again; Management will not hesitate to terminate your appointment.

Thank you.

_______                                                              

HR Manager

Read: Job Contract Renewal Letter doc

Subject: Employee warning letter for not following rules and regulations

The above subject matter refers.

You were directed by your boss to provide Uniforms and booths for all staff at Jabi 4, as a means of identification and orderliness. It has been noticed that workers move around the compound with sleepers and without uniform.

Recently it was noticed that some staff where sent to work at Managing Director’s flat and they went there not properly dressed (i.e. without uniform and with sleepers). This is totally unacceptable and hence considered as an act of insubordination and nonchalant attitude towards your work.

Be warn henceforth that no staff should be seen onsite with sleepers or without uniform and bear in mind that management will no longer tolerate your negligence on the subject matter.

However, an equivalent of 3days will be deducted from your February 2020 salary as a measure to curtail future occurrences.

Thank you.

________                                                                

Admin/ HR Manager  

Subject:  Employee warning letter for working against the assigned functions

The above subject matter referred

It has come to Management notice that you have formed the habit of washing cars for the tenants at Jabi 4, today being 3rd December, 2020, you where seen washing a white Toyota Prado SUV belonging to a tenant. This is totally not acceptable and against your scope of work.

Your action today calls for immediate termination or deduction as you have been forewarned in time past to disseized from such ill habit. However, Management will be lenient in her decision by given you a final warning as future occurrences may lead to your termination.

Thank you.

_______  

HR Manager         

Read: How to Write Job Contract Agreement Letter-Samples

Subject:   Employee warning letter for indirect cash extortion from the company

It has come to Management notice that most of your recommended prices for procurement of materials for both sites and head office is rather too outrageous and not acceptable. Management considered this act unethical and may lead to distrust in the discharge of your duties.

May I remind you that some of your core duties as the Purchase Manager is to ensure supply of quality product at the best price possible and readily available for use as at when needed.

Be advice to disseized from such act as Management will not hesitate to dismiss you in the event of any future occurrences.

Please be warned.

Thank you

______                                                                 

Admin/HR  Manager  

Read: How To Get Health Insurance For Your employees

Subject: Employee warning letter for failing to carry out an assigned function

The above subject matter refers

You have been found faulted for not covering the Generator Set on your site thereby exposing it to harsh weather condition which may lead to easy depreciation of the said Generator Set.

You are by this memo advice to ensure proper covering of items of such nature that are not in use.

Thank you.

______                                                             

Technical Manager      

                                                        

Related Posts

Leave a Reply

Your email address will not be published. Required fields are marked *

%d bloggers like this: