A Sample of a Contract Agreement

A Sample of a Contract Agreement-Written agreements are important document in a business world. Contract agreement is not always legally enforced but it can prevent disputes between two or more parties involved.

Below is a Sample of a Contract Agreement. These are well formatted contact information, terms and conditions, and instructions as regards to job offers. You can customize it and use it as a guide by rearranging the layout and rewriting the text to create your own contract agreement letter.

A Sample of a Contract Agreement

Date.

Employee Name

Employee Address

Dear Mr. D

A Sample of a Quantity Surveyor Contract Agreement

Further to the interview you had with us, the management is pleased to inform you that you have been selected as a Quantity Surveyor in the above organization with effect from 3rd  March 2021 and you will be deployed at our Head Office as a temporary staff.

THE TERMS AND CONDITIONS OF YOUR AGREEMENT ARE AS FOLLOWS

  1. The company reserves the right to transfer you from one project or site to another in any part of the country.
  2. Your hours of work shall be eight (8) hours per day, commencing from 8 0’ clock in the morning to 5.0’ clock in the evening with one-hour break (between 1-2pm).
  3.  Days of work are Mondays through Fridays.  There is also work on Saturday from 9am to 1.00pm.  In case extra hours are required of you to work, management will compensate you based on the said extra hours.   
  4. This service agreement is valid for one year and only renewable if the need arises and base on your performance
  5. Salary: Your salary shall be N150,000.00 (One Hundred and Fifty Thousand Naira) only per month (without any allowance).
  6. The company has the right to terminate this service without assigning or stating any reason

DUTIES AND RESPONSIBILITIES

Your responsibilities shall include the following:

  1. Site measurement/preparation of variations to know the project financial status of sites
  2. General quantity surveying functions in the head office (preparing valuations, working on tenders, preparation of program of works and all other quantity surveying works using the system.
  3. Updating site records of materials delivered to site.
  4. Keep accurate up to date records of materials used on the project.
  5. Measurement of all work done by sub-contractors.
  6. Keep records of measurement of variations issued by the consultants on the project.
  7. Preparation of progress reports for site meetings.
  8. All other responsibilities as may be assigned to you by the company or any of its representatives from time to time.

If you are comfortable with the above terms and conditions of service, kindly sign the duplicate of this letter enclosed herewith, and return same to the undersigned on or before your assumption of duty.

Yours faithfully,

For: company Name

…………………………….                                                  

HR Manager

I, ______accept the terms and conditions of service outlined above.

Signature: ____ Date ____

Read: 5 Outstanding Contract Agreement Letter Examples

A Sample of an Administrative Manager Contract Agreement

In reference to the above-mentioned subject matter, your application and subsequent interview with our Management in respect, we are pleased to offer you a year contract employment as an Administrative Manager in our Head Office (Abuja) with effect from 15th March, 2021 to 14th  March , 2022 on the terms and conditions herein contained.

The terms and conditions of the contract are as follows:

  1. Your hours of work shall be eight (8) hours per day, commencing from 8 0’ clock in the morning to 5.0’ clock in the evening with one-hour break (between 1-2pm).
  2. Days of work are Mondays through Fridays.  In case extra hours are required of you to work, management will compensate you based on the said extra hours.
  3. This contract of employment may be made permanent if your services are satisfactory at the expiration and thereof may be terminated by the management before the expiration if your services are not satisfactory. This will be without notice or payment in lieu of notice.
  4. Salary: Your salary shall be N200,000.00 (Two Hundred Thousand Naira) only per month i.e. N2,400,000.00 (Two Million, Four Hundred Thousand Naira) only Per Annum.

DUTIES AND RESPONSIBILITIES

Your responsibilities shall include the following:

  1. To follow up on weekly security reports supplies
  2. To renew and maintain vehicle insurance and claims
  3. To review and ledger vehicle fuel consumption, driver’s log book and keep retainership with supplier
  4. To maintain a comprehensive list of vehicle particulars and renew as necessary
  5. To maintain a comprehensive vehicle list and properly assign to users and drivers.
  6. To maintain and update transport fare and cross- check with requisitions.
  7. To maintain office and offsite equipment inventory.
  8. To maintain an inventory of office supplies and stationaries
  9. Purchase requests of office and offsite supplies and stationaries.
  10. To process request and reloads of meters and keep a proper ledger of usage
  11. To maintain a list of all company laborers and cross check their wage statements.
  12. To maintain, review policies, process claims of CAR policies.
  13. To maintain a proper list of all leased properties for staff and renew or terminate as instructed by the management.
  14. To handle all AMAC and local government issues.
  15. Any other assignment assigned by the management.

If you are comfortable with the above terms and conditions of service, kindly sign the duplicate of this letter enclosed herewith, and return same to the undersigned on or before your assumption of duty.

Yours faithfully,

…………………………….

Technical Manager.                                                                         

I, _____ accept the terms and conditions of service outlined above.

Signature: ______ Date ____

A Sample of an Accountant Officer Contract Agreement

Withour application and subsequent interview with our management in respect thereof, we are pleased to offer you a one year contract employment as a Accountant in our Lagos Office with effect from 1st of October, 2020 to 2nd of October, 2021 on the terms and conditions herein contained.

DUTIES AND RESPONSIBILITIES

Your responsibilities shall include the following:

  1. Prepare requisitions and general vouchers.
  2. Maintaining statistical records and preparation of periodic reports.
  3. Responsible for the preparation of monthly payroll.
  4. Ensure payments are allocated in a timely manner to facilitate bank reconciliation.
  5.  Ensure that the financial documents pertaining to various projects are properly maintained in accordance with established procedures.
  6. Balance cash withdrawals and prepare bank deposits on a daily basis.
  7. Payment to sub-contractors and any other duties that may be assigned to you from time to time by the company or any of its authorized representatives.
  8. All other responsibilities as may be assigned to you by your immediate boss and/or the company’s management from time to time.

If the foregoing terms are acceptable to you please sign as indicated below. 

We welcome you to our company and hope that you will contribute your best to the growth and success of this organization.

For: Company                                     

Name: _______                

Position: ________               

Signature: ______

Date: ______

EMPLOYEE:

I accept this offer of contract of employment in accordance with the terms and conditions herein contained.       

Name: _______

Position: ______

Signature: ______

Date: _______

A Sample of a Crane Operator Contract Agreement

In reference to the above mentioned subject matter, your application and subsequent interview with our management in respect thereof, we are pleased to offer you a one-year contract employment as a Crane Operator in our Area 10 Site with effect from 6th July, 2020 to 5th July, 2021 on the terms and conditions herein contained.

The terms and conditions of the contract are as follows:

  1. Your working hours shall be nine (9) hours per day, commencing from 8 0’ clock in the morning to 6.0’ clock in the evening with one-hour break (between 1-2pm).
  2. Days of work are Mondays through Fridays. In case extra hours are required of you to work, management will compensate
  3. Salary: Your salary shall be N74,000.00 (Seventy-four Thousand Naira) only per month i.e. N888, 000.00 (Eight Hundred and eighty-eight Thousand Naira) only per annum.

DUTIES AND RESPONSIBILITIES

Your responsibilities shall include the following:

  1. Operate crane under general supervision.
  2. Drive trucks to worksites and unload trucks.
  3. Inspect crane for safety issues on a daily basis, lubricate ropes and winches and replace worn cables
  4. Check the condition of the ground before setting up the crane.
  5. Place blocks and outriggers to prevent capsizing when lifting heavy loads.
  6. Lift, position and place machinery, equipment or other large objects at construction sites.
  7. Be aware of how much material can be safely hoisted in each load according to the crane’s capacity and the weather conditions (high winds, for example).
  8. Manipulate or depress crane controls to regulate speed and direction of crane and hoist movement according to written, verbal, or signal instructions.
  9. Repair crane as needed by determining if any parts are malfunctioning.
  10. Move levers and pedals to rotate crane on chassis to raise and lower crane boom and to raise and lower load-line.
  11. Bolt boom sections together to extend or modify boom for pile driving or high lifting.
  12. Work within precise limits and standards of accuracy.
  13. Move the crane and position the hook so that doggers can attach loads, slings, shackles and chains.
  14. Check crane cabin instruments to ensure that loads hooked on the machines are within safe working limits.
  15. Observe and follow the signals given by doggers who direct the moving and positioning of the loads.
  16. The company’s crane shall under no circumstance be used for commercial purpose.
  17. All other responsibilities as may be assigned to you by your immediate boss and/or the company’s management from time to time.

If the foregoing terms are acceptable to you, please sign as indicated below.

For: Company                                          

Name: ______

Position: _______

Signature: _______

Date: _____

EMPLOYEE:

I accept this offer of employment in accordance with the terms and conditions herein contained.  

Name: _____

Position: ______

Signature: ______

Date: ________________

Read: Warning Memo Samples To Employee for Discipline

A Sample of an Internal Audit Officer Contract Agreement

With the above-mentioned subject matter, your application and subsequent interview with our Management, we are pleased to offer you a year contract employment as an Internal Audit Officer in our Head Office (Abuja) with effect from 3rd September, 2020 to 2nd September, 2021 on the terms and conditions herein contained.

DUTIES AND RESPONSIBILITIES

Your responsibilities shall include the following:

  1. Assist the Manager, Internal Audit Services in developing and executing the company’s audit plan, and take a lead role in the day to day execution of internal audits;

2.   Contribute to the Internal Audit (IA) function by identifying risks associated with business objectives and evaluating the controls in place to mitigate those risks in order to improve the effectiveness of risk management, control, and governance processes

3. Provide value-added advice and support on modification of policies, procedures, processes and   services to ensure an appropriate level of internal control and compliance is maintained.

4. Identify and document inherent risks and controls within the business processes Fieldwork

5.  Develop a risk based test plan by selecting appropriate audit approach, test procedures and sampling criteria based on professional judgment and departmentally defined internal audit methodology

6. Organize and reference work papers for review by Manager, Internal Audit

7.  Carry out fieldwork, providing clear explanations for identified issues for reporting

8.  Assist in the preparation of a concise and informative audit report to effectively communicate the     findings and recommendations to the department and management.

9.  Assists the Manager, Internal Audit in the development of the annual Internal Audit plan

10. Contributes to the safeguarding of company’s assets by ensuring that appropriate internal controls are in place and operating effectively

11. Partake in monthly, quarterly stock take exercise as directed by management.

12. Any other responsibility as may be directed by management.

If the foregoing terms are acceptable to you please sign as indicated below. 

For: Company     

Name: ___________

Position: ___________

Signature: ____________

Date: _______________

EMPLOYEE:

I accept this offer of contract of employment in accordance with the terms and conditions herein contained.           

Name: _____________

Position: ____________

Signature: ____________

Date: ____________

Read: 12 Unique Internal Memo Examples For Employees

A Sample of Internal Auditor And Compliance Contract Agreement

In reference to the above-mentioned subject matter, your application and subsequent interview with our Management in respect thereof, we are pleased to offer you a year contract employment as Head of Internal Audit and Compliance in our Head Office (Abuja) with effect from 1st July, 2020 to 30th July, 2021 on the terms and conditions herein contained.

DUTIES AND RESPONSIBILITIES

Your responsibilities shall include the following:

  1. Assist in the development, maintenance, implementation and review of the internal audit work programmes, audit plan and risk register and drive the development, deployment and update/review of the charter, manual, relevant policies and other frameworks for the internal audit function.
  2. Establish effective business relationships within the company and assist management in the understanding and application of and adherence to internal control, risk management, compliance and governance principles.
  3. Perform audits through the review of physical and electronic records, evaluate the level of compliance with established business control policies, processes, procedures, standards, laws and regulations in assigned functional areas/business units. Identify control weaknesses or process improvement opportunities and initiate workable solutions.
  4. Document and file work papers and audit procedures performed. Track timely and effective corrective actions taken following audit recommendations.
  5. Maintain back up (physical and electronic) of all internal audit materials for easy retrieval and reference and monitor the document management process across the company.
  6. Monitor and drive compliance with regulatory and statutory requirement across all business areas.
  7. Conduct weekly review of bank reconciliation statement for all existing bank accounts and monthly call over/review of transactions focusing on appropriate posting of transactions and ensuring compliance with statutory deductions.
  8. Investigate and report all alleged cases of fraud, waste, abuse and inefficiencies and make recommendations on appropriate preventive or remedial actions.
  9. Participate in stock counts and follow through to ensure that store balances are reconciled to the general ledger; conduct physical verification of property, plant and equipment (PPE) and monitor the disposal of PPE as directed by the board.
  10. Carry out other responsibilities as may be required by the MD

If the foregoing terms are acceptable to you please sign as indicated below. 

For: Company

Name: ________

Position: ________

Signature: __________

Date: _____________

EMPLOYEE:

I accept this offer of contract of employment in accordance with the terms and conditions herein contained.           

Name: ___________

Position: _____________

Signature: _____________

Date: ______________

Read: How to Write Job Contract Agreement Letter-Samples

A Sample of an IT Officer Contract Agreement

In reference to the above-mentioned subject matter, your application and subsequent interview with our Management, we are pleased to offer you a contract employment as an IT OFFICER in our Head Office effect from 23rd January, 2020 to 22nd January, 2021 on the terms and conditions herein contained.

Your responsibilities shall include the following:

  1. Respond immediately to sudden breakdown of network and computer systems in accordance to established procedure.
  2. Regular checking of computer system and network to ensure safe operations
  3. Prepare technical reports that comply with job requirements.
  4. Adhere to the recommended schedule and techniques in maintaining and cleaning dust inside the system, especially on the fans to avoid any unscheduled brake down.
  5. Ensure you visit all department at a regular interval to check the system is operating correctly.
  6. Proforma invoice/requisition to be produced for any materials and approval given prior to any usage.
  7. Promptly attending to complaints from all department and referring matter beyond your control to the maintenance officer.
  8. Liaising with others site where necessary on relevant matters.
  9. Maintenance of adequate control on material wastages.
  10. Supervision of routine maintenance and repairs of computer equipment’s.
  11. All other responsibilities as may be assigned to you by the company or any of its representatives from time to time.

If the foregoing terms are acceptable to you, please sign as indicated below. 

For: Company

Name: __________

Position: _________

Signature: ___________

Date: ______________

EMPLOYEE:

I accept this offer of renewal of contract of employment in accordance with the terms and conditions herein contained.           

Name: ______________

Position: _____________

Signature: _______________

Date: ___________

Read: Job Contract Renewal Letter doc

A Sample of a Stock Officer Contact Agreement

Further to the interview you had with us, the management is pleased to inform you that you have been selected as a Stock Officer in the above organization with effect from 18th January 2021 and you will be deployed in HEAD OFFICE as a temporary staff.

DUTIES AND RESPONSIBILITIES

Your responsibilities shall amongst other include the following;

  1. Compile records concerned with ordering, receiving, storing and issuing.
  2. Compiles data from sources, such as contracts, purchase orders, invoices, requisitions, and accounting report and writes, types, or enters information into computer to maintain inventory, purchasing, shipping, or other records.
  3. Keeps back order file in established sequence and releases back orders for issue or shipment as stock becomes available.
  4. Compiles stock control records and information, such as consumption rate, characteristics of items in storage.
  5. Compares nomenclature, stock numbers, authorized substitutes, and other listed information with catalogs, manuals, parts lists, and similar references to verify accuracy of requisitions and shipping orders.
  6. Reviews files to determine unused items and recommends disposal of excess stock.
  7. Monthly stock takes and reconciliation of stock.
  8. Any other duties as may be assigned to you by the management.

If you are comfortable with the above terms and conditions of service, kindly sign the duplicate of this letter enclosed herewith, and return same to the undersigned on or before your assumption of duty.

Yours faithfully,

For: Company

…………………………….

Admin /HR                                                                            

I, ________ accept the terms and conditions of service outlined above.

Signature: __________ Date ______

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